How to Write an Email Declining an Applicant
When it comes to rejecting an applicant for a job or position, it is important to do so in a professional and respectful manner. Here is a guide on how to write an email declining an applicant:
Subject: Update on your Application
Dear [Applicant’s Name],
Thank you for taking the time to apply for the [Job Title] position at [Company Name]. We appreciate your interest in joining our organization and considering us as a potential employer.
After careful consideration and review of your application, we regret to inform you that we have decided not to move forward with your candidacy at this time. We received a significant number of impressive applications, making this a very competitive selection process.
We want to acknowledge your qualifications and achievements, which made your application stand out. Please know that our decision was based on specific skills and experiences required for the role, as well as the overall fit within our team and organization.
While we understand that this news may be disappointing, we encourage you to continue pursuing opportunities that align with your career goals and aspirations. We encourage you to consider future job openings at [Company Name], as your skill set may be a great match for other positions.
We sincerely appreciate the time and effort you invested in the application process. We will keep your information on file for future reference, and if any suitable positions arise in the future, we will not hesitate to reach out.
Once again, thank you for considering [Company Name] as a potential employer. We wish you the best of luck in your job search and continued success in your career.
Kind regards,
[Your Name]
[Your Title/Position]
[Company Name]
[Contact Information]