How to Write an Email for Job Follow-up
When you have applied for a job and completed the initial interview, it is crucial to follow up with the employer to express your continued interest and enthusiasm. Writing an email for job follow-up allows you to reiterate your qualifications and stay at the forefront of the hiring manager’s mind. Here’s a guide on how to write an effective job follow-up email:
Subject Line
The subject line should be concise and attention-grabbing. It should clearly indicate the purpose of your email and distinguish it from other messages. For example:
“Job Application Follow-up: [Your Name]”
Salutation
Begin your email with a professional salutation. Address the hiring manager or the person with whom you had the interview. Use their name if you have it, or a general greeting if you are unsure. Examples include:
- “Dear [Hiring Manager’s Name],”
- “Hello,”
- “Good morning/afternoon,”
Opening Paragraph
Start your email by thanking the employer for their time during the interview and mentioning the specific position you interviewed for. Recap some of the key aspects discussed during the interview to jog the hiring manager’s memory. For instance:
“I wanted to express my gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. It was truly a pleasure to discuss my qualifications and learn more about the company culture.”
Body Paragraph(s)
In the main body of your email, emphasize your continued interest in the position and elaborate on why you believe you are a strong fit for the role. Mention any relevant skills, experiences, or accomplishments that weren’t fully discussed during the interview. Be specific and highlight how your qualifications align with the company’s needs. Here’s an example:
“After researching more about [Company Name], I am even more energized about the possibility of joining your team. In addition to my previous experience in [relevant field], I also possess strong skills in [specific skill] and a proven track record of [achievement]. I am confident that my abilities can greatly contribute to the continued success of [Company Name].”
Closing Paragraph
Conclude your email by reiterating your appreciation for the opportunity and expressing your eagerness to hear back. Offer to provide any additional information or references they may need. End with a polite closing remark. A possible closing could be:
“Thank you once again for considering my application. I am eagerly awaiting any updates regarding the next steps in the hiring process. If there are any additional materials or references you require, please let me know. Have a great day!”
Signature
Use a professional email signature that includes your full name, contact information, and any relevant links such as LinkedIn or a personal website.
Proofread and Send
Before clicking the “send” button, proofread your email to correct any spelling or grammatical errors. Ensure that the tone of your email is professional, concise, and courteous.
Remember, a well-crafted follow-up email can help you establish a positive impression and stand out from other candidates in the hiring process. Good luck with your job application!