How to Write an Email Lesson Plan for High School
Objective
By the end of this lesson, students will be able to write effective emails using proper formatting, language, and etiquette.
Materials
- A computer or projector for displaying examples
- Printed handouts of sample emails for students to analyze
- Writing materials for students
Warm-up (10 minutes)
- Begin by asking students if they have ever written an email and what their experiences were like. Allow for a short discussion.
- Explain the importance of proper email writing skills, especially in a professional or academic setting.
- Share a few examples of poorly written emails (with personal information removed) and ask students to identify the mistakes or issues.
Introduction (10 minutes)
- Discuss the essential elements of an email and the purpose of each component (e.g., subject line, salutation, greeting, body, closing, signature).
- Display a properly formatted email example on the board or screen, highlighting the different sections.
- Provide students with a handout that summarizes the key points for future reference.
Main Activity: Analyzing Sample Emails (20 minutes)
- Distribute printed handouts of various sample emails, including both formal and informal writing styles. Ensure they cover a range of situations such as job applications, university inquiries, and peer communication.
- In pairs or small groups, have students read and analyze the sample emails, focusing on structure, tone, and language use.
- As a class, discuss the strengths and weaknesses of each email, emphasizing the importance of clear and concise communication.
Guided Practice: Writing an Email (20 minutes)
- Provide students with a scenario, such as emailing a teacher about a missed assignment, or asking for a letter of recommendation. Make sure it is relevant to their academic lives.
- Instruct students to individually draft an email using the proper elements and guidelines discussed.
- Circulate the classroom to provide assistance, answer questions, and provide feedback.
Share and Reflect (10 minutes)
- Select a few students to share their emails with the class, explaining their thought process and soliciting feedback.
- Facilitate a discussion on any common challenges faced during the writing process and how to overcome them.
- Conclude by summarizing the key elements of effective email writing and encouraging students to practice their skills regularly.
Extension Activity
To reinforce the concepts learned in this lesson, assign students to write an email to a professional in a field they are interested in. They should apply the skills and knowledge gained, requesting an informational interview or seeking advice. Provide additional guidance as needed.
Homework
Have students review an email received in their inbox and identify any areas for improvement. They should write a short reflection on what changes they would make to enhance the email’s effectiveness.
Assessment
Evaluate students based on their participation during discussions, the quality of their written email, and their ability to identify and correct email writing mistakes in the sample emails.
Remember to tailor the lesson plan to the specific needs and abilities of your high school students. Monitor their progress throughout the lesson and adjust accordingly.