How to Write an Email Requesting a Letter of Recommendation
Asking for a letter of recommendation can be an intimidating task, but with a well-crafted email, you can make the process smoother for both you and the person you’re asking. Here’s a step-by-step guide on how to write an email requesting a letter of recommendation:
Subject: Request for Letter of Recommendation
Dear [Professor/Supervisor/Colleague’s Name],
I hope this email finds you well. I am reaching out to you because I am in the process of applying for [scholarship/program/internship/job position], and I was wondering if you would be willing to write me a letter of recommendation.
[Introduce yourself and briefly explain your connection to the person]: I was fortunate enough to take your [course/attend your workshop/work under your supervision] during [semester/year]. I greatly appreciated your [teaching style/mentorship/leadership], which not only deepened my knowledge in the subject but also inspired me to pursue further opportunities related to [specific field/area of interest].
[Specify the purpose and importance of the letter]: As I apply for [scholarship/program/internship/job position], I believe that your perspective on my capabilities, work ethic, and achievements would greatly strengthen my application. Your letter will serve as a valuable asset that showcases my skills and qualifications in the best possible light.
[Explain why you chose them]: I have chosen to approach you for this request due to your extensive experience and knowledge in [specific field/area of interest]. Your expertise and insight would provide a unique perspective that will undoubtedly enhance my application. Moreover, I hold great respect for your work, and I believe your recommendation will carry weight with the [scholarship committee/program coordinators/hiring managers].
[Provide relevant background information]: To assist you in writing the letter, I have attached my most updated resume/CV, which outlines my academic/professional achievements, extracurricular involvement, and relevant experiences. It should give you a comprehensive overview of my qualifications and accomplishments.
[Highlight specific key points]: In particular, I would greatly appreciate if you could emphasize [relevant skills/traits/achievements] that you believe are noteworthy and directly relate to the requirements of the [scholarship/program/internship/job position]. Any examples or anecdotes you could include in the letter to support these points would be highly valuable.
[Include a clear deadline]: Considering the application deadline is fast approaching, I kindly request that you please let me know if you are able to write the letter by [specify the deadline], or if you foresee any potential conflicts with that timeline. This will allow me to make alternative arrangements if necessary.
[Express gratitude and offer assistance]: I am keenly aware of the time and effort that writing a letter of recommendation demands, and I genuinely appreciate your willingness to support my application. If there is anything else I can provide or any additional information you may need, please do not hesitate to let me know.
Thank you once again for considering my request. Your support and mentorship have been instrumental in my academic/professional journey. I look forward to hearing from you soon.
Warm regards,
[Your Full Name]
[Your Contact Information]